To ensure students’ safety, academic internship course policies have changed requiring that all academic internship placements comply with SF State (Senate Policy S17-278) and CSU (Executive Order 1064) risk management policies to create positive and safe off-campus learning experiences. The SF State administration has directed ICCE to support the implementation of Academic Senate Policy S17-278, effective fall 2018. ICCE will work closely with all departments/programs and students seeking one-on-one consultation.
Our goals at ICCE are to:
Provide risk management administrative support for the faculty and students engaged in the high-impact practice of for-credit, academic internships
Assist with sustaining existing and developing new university-community partnerships related to for-credit internships
Honor Relationships: Acknowledge & respect existing relationships and have a transparent process in place
Services to faculty/staff will include:
Develop and screen academic internship sites for appropriateness and safety in consultation with departments and the university Enterprise Risk Management office
Retain student placement and consent form information
Collect and retain student placement data to generate reports as required by Senate Policy S17-278
Academic Internship Placement
Placements must be at University Approved Organizations
- Approved organizations are "host learning placement sites" with a formal 5-year contract in place, called Learning Placement Site (LPS) Agreement. All LPS Agreements and a list of approved organizations can be found within ULink, SF State's official community engagement database. All SF State faculty and staff have access to this list by registering and creating a ULink profile.
To assist with this important transition, we need your assistance with the following:
1. Complete the Academic Internships Learning Site List Qualtrics form for ICCE.
In preparation for spring 2019, please submit survey by Monday, October 8, 2018.
This survey is to collect a list of partners that have hosted students in the past two semesters. ICCE will confirm if any of these organizations are already a "university approved agency." We will work with you and directly contact organizations to initiate the registration and risk management approval process.
If you are teaching an academic internship course (includes a course that has an internship component) during fall 2018, please contact Eunice Kim, Program Coordinator | 415-405-7557 | firstname.lastname@example.org
2. Encourage your students to register and search for internship sites/opportunities with ULink
Students who will be receiving academic credit for their internship, must:
In preparation for spring 2018, please have your students register as early as possible (recommended deadline October 26, 2018) so that they can get a head start in their search for internship sites.
If your students' secure an internship outside ULink (includes opportunities found in “Handshake”, replaced GatorJobs, managed by the SF State Office of Career Services & Leadership Development), under the new Senate Policy S17-278, a Learning Placement Site (LPS) Agreement must be in place before your students’ start their internship.
If students' secure an internship outside of ULink, please submit the internship information to ICCE (recommended deadline November 5th, 2018) to start the University approval process in preparation for spring 2019 placement.
Students still must register with ULink to notify ICCE to ensure this placement site has an active LPS Agreement. We will do our best to accommodate, however ICCE needs advance notice in order to contact the internship site, if there is no current LPS Agreement. Keep in mind, each internship site varies and we cannot predict how fast we can approve a site.
B. Complete a Learning Plan
Once your student has secured an internship site, with your approval, and has enrolled in your course, please have them complete a Learning Plan
A suggested timeline is to have your students complete the Learning Plan with their site supervisor within the first two to three weeks of the academic semester and before they begin their internship. For more information about the Learing Plan and customization to your program/department, please contact Eunice Kim, Program Coordinator | 415-405-7557 | email@example.com
The Learning Plan includes a student's consent to participate, knowledge of their rights and responsibilities and release of liability.
Once you approve and sign, students are to upload this signed copy to their ULink profile.
3. Register and create your ULink profile.
- By creating a profile you will be able to track your students' completed hours, post your own service projects/research opportunities, and discover and explore partnerships with University approved partners.
For more information, please see FAQ's below or contact please contact Eunice Kim, Program Coordinator | 415-405-7557 | firstname.lastname@example.org
Frequently Asked Questions
Update: this section is presently being updated. please check back shortly. Thank you.
- How long will it take to complete the risk management for my department/course?
- What is ICCE’s role in this process?
- What is ULink? Is it required for Risk Management?
- Is the Risk Management process the same for unpaid and paid academic internships?
- What if there is an existing "contract" between the partner and the department or faculty before the implementation of this Academic Internships Policy?
- Who do I contact if I have any questions regarding the risk management process for academic internships?
- What is the difference between Handshake and ULink? Why isn't SF State using one online database?