For Faculty/Staff - Risk Management: Academic Internships

To ensure students’ safety, academic internship course policies have changed requiring that all academic internship placements comply with SF State (Senate Policy S17-278) and CSU (Executive Order 1064) risk management policies to create positive and safe off-campus learning experiences. The SF State administration has directed ICCE to support the implementation of Academic Senate Policy S17-278, effective fall 2018. ICCE will work closely with all departments/programs and students seeking one-on-one consultation. 

Our goals at ICCE are to:

  • Provide risk management administrative support for the faculty and students engaged in the high-impact practice of for-credit, academic internships

  • Assist with sustaining existing and developing new university-community partnerships related to for-credit internships

  • Honor Relationships: Acknowledge & respect existing relationships and have a transparent process in place

Services to faculty/staff will include:

  • Develop and screen academic internship sites for appropriateness and safety in consultation with departments and the university Enterprise Risk Management office

  • Retain student placement and consent form information

  • Collect and retain student placement data to generate reports as required by Senate Policy S17-278


Academic Internship Placement

Placements must be at University Approved Organizations

  • Approved organizations are "host learning placement sites" with a formal 5-year contract in place, called Learning Placement Site (LPS) Agreement. All LPS Agreements and a list of approved organizations can be found within ULink, SF State's official community engagement database. All SF State faculty and staff have access to this list by registering and creating a ULink profile.

To assist with this important transition, we need your assistance with the following:

1. Complete the Academic Internships Learning Site List Qualtrics formfor ICCE of existing partners that have hosted students in the past two semesters.

  • This survey is to collect a list of internship sites that have hosted your students in the past two semesters to slowly build a list of University approved sites for your program/course. ICCE will confirm if any of these sites are already a "university approved agency." We will work with you and directly contact organizations to initiate the registration and risk management approval process.

2. Encourage your students to register and search for internship sites/opportunities with ULink

3. Submit spring '19 Learning Site information to ICCE using theSpring 2019 AI Sites Excel Template

  • The spring '19 submission deadline is December 17th, 2018. If you need an extention on the deadline please contact Eunice Kim, Program Coordinator at eunicek@sfsu.edu or email ICCE at icce@sfsu.edu
  • Please submit the completed Spring '19 AI Sites Excel template to ICCE email at icce@sfsu.edu.

View the Faculty/Staff Academic Internship Timeline for more information.


Students who will be receiving academic credit for their internship, must:

A. Register with ULink

  • In preparation for the upcoming semester, please have your students register as early as possible, so that they can get a head start in their search for internship sites.

  • If your students' secure an internship outside ULink (includes opportunities found in “Handshake”, replaced GatorJobs, managed by the SF State Office of Career Services & Leadership Development), under the new Senate Policy S17-278, a Learning Placement Site (LPS) Agreement must be in place before your students’ start their internship.

  • If students' secure an internship outside of ULink, please submit the internship information to ICCE to start the University approval process in preparation for the upcoming semester placement.

  • Students still must register with ULink to notify ICCE to ensure this placement site has an active LPS Agreement. We will do our best to accommodate, however ICCE needs advance notice in order to contact the internship site, if there is no current LPS Agreement. Keep in mind, each internship site varies and we cannot predict how fast we can approve a site.

B. Complete a Learning Plan and Student Informed Consent form.

  • Once your student has secured an internship site, with your approval, and has enrolled in your course, please have them complete a Learning Plan and the STUDENT INFORMED CONSENT form. 

  • A suggested timeline is to have your students complete the Learning Plan and with their site supervisor and sign the Student Informed Consent form within the first two to three weeks of the academic semester and before they begin their internship. For more information about the Learing Plan and customization to your program/department, please contact Eunice Kim, Program Coordinator | 415-405-7557 | eunicek@sfsu.edu

  • The Learning Plan includes a student's consent to participate, knowledge of their rights and responsibilities and release of liability.

  • Once you approve and sign, students are to upload this signed copy to their ULink profile. 

3. Register and create yourULinkprofile.

  • By creating a profile you will be able to track your students' completed hours, post your own service projects/research opportunities, and discover and explore partnerships with University approved partners.
Note the following exceptions: For the purpose of CSU EO 1064, “academic internship” does not include student teacher preparation placements or clinical placements such as for nursing, counseling, physical therapy or occupational therapy. These placement sites undergo a separate university agreement that is specific to student teaching and clinical guidelines. Please contact your department for more information.

Help?

For more information, please see FAQ's below or contact please contact Eunice Kim, Program Coordinator | 415-405-7557 | eunicek@sfsu.edu


Frequently Asked Questions

Update: this section is presently being updated. please check back shortly. Thank you.

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